Planning | Services

The following is important information you should know before planning your Summer Program at Florida Tech.

Available Dates: Residence Hall accommodations for groups of 10 to 300 are available from the first week of June through early August. Please contact our office prior to planning programs where participants will need housing on campus.

Contracts: Summer Conference Contracts are generally initiated beginning in February. All contracts include guarantee deadlines where minimum deposits are due prior to the actual contracted dates. Accommodations are not guaranteed until a contract has been signed by an authorized group representative and Florida Tech.

Liability Insurance: All groups must provide the university with a copy of a current and valid CERTIFICATE OF INSURANCE (issued by an insurance agency/company legally authorized to provide comprehensive liability coverage in the State of Florida) naming the Florida Institute of Technology (Florida Tech) as additionally insured and covering both General Liability and Worker's Compensation. Specifics of this requirement are handled on a case-by-case basis depending upon the type of planned event. All policies must be COMPREHENSIVE GENERAL LIABILITY INSURANCE and have a MINIMUM COVERAGE IN THE AMOUNT OF ONE-MILLION DOLLARS.
Florida Tech is not liable for damage to or loss of personal property, or from failure or interruption of public utilities. Personal property/liability insurance is required. All groups must be aware that liability for any injury or damage to persons or property by the conduct of their activity is recognized and assumed by the User.

Youth Group Supervision: Groups whose participants are of college and/or pre-college age must provide and pay the associated costs for live-in adult advisors. We require a ratio of one adult for every 10 participants. Youth groups should also plan to provide structured opportunities and free-time activities during times when participants are not directly involved in program activities. Florida Tech requires that groups have in their possession a medical release for every minor child that is not accompanied by a parent allowing hospital treatment or treatment by a doctor should an accident occur.

Food and Beverage: All organizations using Florida Tech facilities must utilize the Florida Tech Dining Services and/or Florida Tech Catering. No food or beverages may be brought from off campus without permission from the Conference and Events Office. Florida Tech Dining and Catering Services provide a wide variety of choices from an "all you care to eat" cafeteria and a la carte menus in the Sub Cafe and Rathskeller. The sky's the limit when it comes to catering. Our Florida Tech staff can pull together just about any menu you want for your group.